Policy 05.0

 

Policy Area: TRANSPORTATION Number: 05
Subject Area: University Travel Regulations Number: 05. 1
Specific Subject: Number:
Subject Component: Number:
Effective Date: FALL 1989  
Reviewed Date: Spring 2001  

 

Commonwealth of Kentucky publishes detailed regulations for all employee travel. These regulations and procedures for Murray State are published in a packet identified as Murray State University Official Travel Regulations for Individual Travel. Copy of these regulations should be obtained from Travel. It is responsibility of employee to become familiar with and to comply with these regulations.

All requests for faculty travel must be approved by department chair, dean of college, and authorized agent in travel office prior to trip. Requests for travel must be received in travel office at least seven (07) days prior to making trip for both in-state and out-of-state travel. However, for out-of-state travel where four or more are going to same destination, and for foreign travel, requests must be received in travel office fourteen (14) days prior to beginning trip.

Information regarding filing of expense vouchers for travel reimbursement are part university travel regulations. University vehicles shall be used when available. Reservations for university vehicles are made in motor pool office.

Requests for Travel Funds Within College of Education

  1. College faculty or staff may request travel funds from their department, dean's office, CISR, and office of provost. Requests for funds are initiated with completion of college travel request form and travel request form from Accounting and Financial Services. Travel request form from Accounting and Financial Services is completed simultaneously with college form.
  2. When complete, forms are given to departmental person responsible for processing travel requests. Forms are typed, circulated for appropriate signatures, and forwarded to university travel office.
  3. Faculty or staff requesting travel completes a travel request worksheet that is also given to departmental person responsible for processing travels requests. Information submitted will be typed on official travel request form, circulated for appropriate signatures, and forwarded to university travel office. All faculty or staff requesting travel must sign forms.